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Global Investment Bank / Senior Assistant – Singapore based

Job Title: Global Investment Bank / Senior Assistant – Singapore based
Location: Singapore
Industry:
REF: FD/11369
Contact Name: Fleur Daniell
Contact Email: fd@charlottefrank.com
Job Published: about 1 year ago

Job Description

This highly respected Investment Bank is looking for an experienced, super credible Senior Assistant to join their Corporate Global Banking Team.  You must have at least x6 years of IB/Fund/Asset Management experience, along with thriving in a fast-paced, highly pressurised environment.  A great communicator, you’ll also be highly organised, smart in your decision making process, diplomatic and a whizz with tech!  Great career move.
 
Responsibilities:
  • Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Meet and greet clients and visitors
  • Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
  • Assist preparation of presentation materials
  • Compose correspondence, create and modify documents/presentations using Microsoft Office
  • Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations for executive management as needed
  • Prepare T&E claims in line with company policy
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Coordinate and maintain records for staff office space and phones as necessary
  • Communicate and handle incoming and outgoing electronic communications
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Other ad-hoc duties as assigned
 
Requirements:
  • Has held a senior Assistant position to a Senior Executive (i.e. President, CEO, Chairman, Regional Executive, etc)
  • Held a similar position for a minimum of 6 years
  • Strong organization and planning skills, can manage multiple changing and conflicting priorities
  • High energy, mature with positive and can-do attitude
  • Flexibility on working hours
  • Detail-oriented, always aim flawless deliverables
  • Experience in heavy calendar management
  • Experience in managing email/written communications
  • Previous work in an Investment Bank environment and has financial industry knowledge would be an advantage
  • Microsoft Office with solid Powerpoint skills an advantage
  • Strong English verbal and written skills
 
For further details please contact Fleur Daniell on +65 6513 1210 or share your details at fd@charlottefrank.com
 
Job Code: FD/11369
EA License Number: 14C6917 / Registration ID: R1764804
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