Our client is one of the world’s largest and most prestigious law firms with a strong and established presence in Asia Pacific; Hong Kong is the regional hub. They are now seeking a top calibre Legal Secretary to join and support their M&A team. This is an exceptional opportunity that will allow you to connect with industry leaders and professionals to further propel your career.
Responsibilities:
- Full spectrum of administrative and secretarial support to the M&A (Mergers & Acquisitions) team
- Manage the end-to-end billing process using the internal financial system and ensuring timesheets are accurately recorded and up-to-date on behalf of fee earners
- Coordinate meetings and conference calls, ensuring rooms and conference facilities are booked, liaising with attendees if necessary
- Plan and manage complex travel arrangements, producing detailed itineraries and preparing key documents such as visas and any related correspondence
- Prepare, format, proofread, amend and file documents in line with the firm’s document management processes
- Respond and deal with external or internal telephone calls and queries in a professional manner
- Perform any ad hoc tasks as assigned
Requirements:
- At least 5 years’ legal secretary experience within international law firms
- Priority will be given to candidates with corporate finance and M&A exposure
- Basic understanding of billing
- Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
- Fluency in English, Cantonese and Mandarin; Chinese typing skills are essential
- Excellent organisation and document management skills
- Ability to work independently, prioritise workload and meet with tight deadlines
- Adaptable with a high level of personal responsibility
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
Job Code: TK/11672
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