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Legal Secretary – M&A Practice

Job Title: Legal Secretary – M&A Practice
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: TK/11672
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: August 09, 2019 11:47

Job Description

Our client is one of the world’s largest and most prestigious law firms with a strong and established presence in Asia Pacific; Hong Kong is the regional hub. They are now seeking a top calibre Legal Secretary to join and support their M&A team. This is an exceptional opportunity that will allow you to connect with industry leaders and professionals to further propel your career.
 
Responsibilities:
  • Full spectrum of administrative and secretarial support to the M&A (Mergers & Acquisitions) team
  • Manage the end-to-end billing process using the internal financial system and ensuring timesheets are accurately recorded and up-to-date on behalf of fee earners
  • Coordinate meetings and conference calls, ensuring rooms and conference facilities are booked, liaising with attendees if necessary
  • Plan and manage complex travel arrangements, producing detailed itineraries and preparing key documents such as visas and any related correspondence
  • Prepare, format, proofread, amend and file documents in line with the firm’s document management processes
  • Respond and deal with external or internal telephone calls and queries in a professional manner
  • Perform any ad hoc tasks as assigned
 
Requirements:
  • At least 5 years’ legal secretary experience within international law firms
  • Priority will be given to candidates with corporate finance and M&A exposure
  • Basic understanding of billing
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Fluency in English, Cantonese and Mandarin; Chinese typing skills are essential
  • Excellent organisation and document management skills
  • Ability to work independently, prioritise workload and meet with tight deadlines
  • Adaptable with a high level of personal responsibility
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11672

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