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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/10620
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: over 2 years ago

Job Description

Our client is an international and well-respected professional services firm. They are looking for an Office Manager to support their Hong Kong team and work regionally. The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.

Responsibilities:

•    Support the office with all administration requirements and ensure it is run efficiently and smoothly
•    Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
•    Negotiate and reviewing contracts with all vendors providing goods and services to the office
•    Manage office lease, search and renovation projects
•    Maintain the condition of the office and arranging for necessary repairs
•    Administer staff benefits e.g. leave and insurance control and arrangement
•    Arrange regular testing for electrical equipment and safety devices
•    Organise office events
•    Prepare expenses reimbursement
•    Manage filing systems and any ad-hoc office requirements
•    Review and update health and safety policies and ensuring they are observed
•    Manage relationship with office building management
•    Make travel arrangement like booking flights and hotels etc.
•    Support other colleagues on ad-hoc projects
•    Organise induction programmes for new joiners to ensure they are inducted on office procedures and practices

Requirements:

•    Preferably a Degree holder who is keen to develop their skills both personally and professionally, ideally with experience in varied PA/EA/OM role
•    Previous experience of at least 8 years working at this level in a professional services firm will be preferred and if not, then FS or international firm as a minimum
•    Knowledge of best practice methods and project management skills will be required
•    A high level of emotional maturity is essential for this role and superb attention to detail, too, with a flexible and proactive approach
•    Excellent spoken English is needed alongside native Cantonese and also, ideally, Mandarin
•    Highly organised with excellent attention to detail and strong communication skills (both verbal and written)
•    Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
•    Superb international skills to deal with people at all levels
•    Ability to prioritize workload and manage deadlines

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/10620

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