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Office Manager and Executive Assistant (Based in Singapore)

Job Title: Office Manager and Executive Assistant (Based in Singapore)
Contract Type: Permanent
Location: Singapore
Industry:
REF: RC/11781
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: 5 months ago

Job Description

A well-respected executive search firm is looking for an Office Manager and Executive Assistant to support their Singapore team and work regionally. The successful candidate will be flexible and bright, with excellent interpersonal and communication skills. 

 

Responsibilities:

  • Extensive calendar management, supporting a team of busy directors
  • Manage busy diaries of meetings and arrange complex international travel
  • Coordinate the preparation and distribution of reports, agendas, presentations and other documents as needed
  • Project work, including organising and managing events, getting involved in various projects across the business
  • Support the office with all administration requirements and ensure it is run efficiently and smoothly
  • Organize the office layout and maintaining supplies of stationery, equipment and any additional needs
  • Negotiate and reviewing contracts with all vendors providing goods and services to the office
  • Prepare presentations and invoices
  • Arrange payment of invoices and expenses

 

Requirements:

  • Preferably degree qualified, with a minimum of 6-10 years’ experience of supporting senior executives in a varied EA/OM role within a multi-national environment, ideally within recruitment/executive search industry
  • Excellent English (verbal & written)
  • Highly organized with excellent attention to detail 
  • Superb communication and interpersonal skills 
  • Proactive and autonomous, with the ability to work well in a fast-paced environment
  • Calm, flexible personality, willing to get involved in a variety of duties
  • Good working knowledge of Microsoft Word, Excel and PowerPoint

 

 

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

    

Job Code: RC/11781

    

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