Our client is one of the world’s leading and most prestigious investment management firms headquartered in the U.S. They are now seeking a top calibre and highly proactive and adaptable Executive Assistant to support one of their key Partners and teams. This is an exceptional opportunity that will allow you to connect with industry leaders and professionals to further propel your career.
Responsibilities:
- Provide overall administrative and operational support to the Senior Partner and team
- Manage an extremely busy calendar of meetings, roadshows, and complex and highly frequent international travel itineraries and arrangements
- Ensure the Senior Partner is adequately prepared for any meetings, business trips or other engagements
- Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
- Handling of confidential documentation and correspondence as requested
- Assist in the preparation and submission of expense claims and reimbursements
- Liaise with international offices, clients, and external consultants
- Perform ad-hoc duties as assigned
Requirements:
- Minimum of 5 years' experience in supporting C-level or senior management as a Secretary/Executive Assistant with 10 -15 years’ professional experience overall
- Preference for candidates with background in Financial Services, Professional services, or Consultancy firms
- Prior experience providing outstanding administrative support in fast-paced and international environments
- Exceptional communication skills with fluency in English and Mandarin
- Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
- Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
- Ability to solve problems and think "outside of the box"
- Strong organizational skills with ability to prioritise workload and meet with tight deadlines
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
Job Code: TK/11582
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