Responsibilities
Ensure that the office is well-equipped and operational on a day-to-day basis, including stationery, inventory, equipment, and pantry replenishments.
Manage relationships with vendors, suppliers and third-party contractors
Responsible for handling mail, incoming calls to general line, scheduling meetings/zoom meetings
Liaising with legal and accounting key contacts for invoice management and licensing matters
Supporting HR functions such as onboarding and offboarding, building access, visa applications and new joiner station setups in Hong Kong and Singapore
Liaising with the IT consultants to ensure database and network performance
Assist with media marketing posting
Assist with planning team lunches and social initiatives
Assist with office relocation project
Documentation, paperwork and filing Any other tasks / ad-hoc projects as required
Qualifications
Office administration or comparable jobs are require
Fluency in English and Cantonese is required
Exposure to a small office is advantageous
A builder’s mentality and willing to assist when and where it’s needed
Organized, independent and efficient
Proactive with a willingness to learn
Eye for detail and able to multi-task
Knowledgeable in Microsoft Office (Word, Excel, Power point)
Knowledge of Canva and LinkedIn is advantageous
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
Job Code: SM/71112
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Please note that only shortlisted candidates will be contacted
