About the role
We are seeking a detail-oriented legal secretary to provide high-level secretarial and administrative support to attorneys and paralegals in a fast-paced legal environment. Handle complex documents, calendars, client interactions, and billing with accuracy and confidentiality.
Responsibilities
Prepare, edit, proofread, and format legal documents, correspondence, and filings from various sources.
Manage attorney calendars: schedule meetings, travel, calls, and deadlines.
Handle calls, emails, mail, and client communications professionally.
Create/maintain files, track time entries, prepare expenses, prebills, and reimbursements.
Assist with new client onboarding, engagement letters, and conflict checks.
Coordinate travel, messengers, copies, and office events as needed.
Provide backup support to team members and perform other administrative tasks
Qualifications
3+ years as a Legal Secretary / Legal PA in a law firm or corporate legal team (business/corporate/transactional experience preferred).
Strong legal document knowledge, MS Office proficiency (Word/Outlook advanced).
Excellent organization, attention to detail, and ability to meet tight deadlines.
Professional, discreet, with strong communication skills.
Fluent English; Cantonese/Mandarin a plus.
Right to work in Hong Kong.
For further details, please contact Wilfred Yu or send across your details towy@charlottefrank.com
Job Code: WY/73547
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