Administrative Assistant jobs in with Job Reference

We are seeking a proactive, detail-oriented Administrative Assistant to support daily operations and ensure seamless coordination in the Hong Kong office.

Responsibilities:
• Managing calendars, scheduling meetings, and arranging travel for senior team members.
• Preparing documents (presentations, reports, client memos) with precision and attention to detail.
• Handling incoming calls, emails, and enquiries as the first point of contact for clients and visitors.
• Maintaining office supplies, equipment and vendor relationships.
• Supporting logistics for internal and client-facing events (conferences, investor meetings).
• Ensuring compliance with health, safety, and company policies, including confidential record-keeping.
• Assisting with expense reporting, invoice processing and ad-hoc projects across global teams.

Requirements:
• Bachelor’s degree in business administration, finance or a related field.
• 5 years of administrative experience or above, preferably in financial services, private equity or professional services.
• Fluency in English and Cantonese; proficiency in Mandarin is advantageous.
• Advanced Microsoft Office skills (Excel, PowerPoint, Outlook); familiarity with CRM tools (e.g. Salesforce) is a plus.
• Strong organizational, communication and multitasking abilities.
• Experience working in multinational teams or fast-paced environments.
• Flexibility to occasionally accommodate early/late hours for global collaboration.

For further details, please contact Wilfred Yu by sending your details to wy@charlottefrank.com

Job Code: WY/58632

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