Our client is a dynamic US-based fund management firm that is currently expanding its business in Asia. They are seeking a dedicated Receptionist/Office Assistant to join their growing team and support the expansion of their operations and office in Hong Kong. We are looking for an autonomous, energetic, and exceptional team player to fill this role. It is an incredible opportunity for someone seeking stability and professional growth within a thriving company.
Responsibilities
Warmly greet and welcome clients and visitors upon their arrival.
Answer, screen, and forward incoming phone calls in a professional manner.
Maintain a tidy and presentable reception area.
Handle client enquiries and provide necessary assistance.
Receive, sort, and distribute daily mail and deliveries.
Ensure office security by following safety procedures and controlling access at the reception desk.
Monitor and maintain an adequate stock of office supplies.
Place orders for front office supplies and maintain inventory records.
Update calendars, schedule meetings, and arrange conference rooms.
Coordinate travel and accommodation arrangements when required.
Keep accurate records of office expenses and costs.
Perform additional clerical receptionist duties such as filing.
Requirements:
At least 5 years work experience as a Receptionist/Office Assistant.
Proficiency in Microsoft Office Suite.
Hands-on experience with office equipment, including fax machines and printers.
Professional attitude and appearance.
Excellent written and verbal communication skills in English, Cantonese (Chinese), and fluent spoken Japanese.
Resourcefulness and proactive problem-solving abilities.
Excellent organisational skills.
Ability to multitask and manage time effectively, with a focus on task prioritisation.
Strong customer service attitude.
For further details, please contact Maria Chan Miles Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/12349
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