Our client, a top tier Global Financial Institution is seeking a top-notch Office Manager. The Office Manager will offer support to a dynamic team at a small yet globally impactful Financial Services firm, and will step into the dual role of Office Manager and Executive Assistant to two highly esteemed Senior Executives. This unique opportunity offers the chance to not only manage office operations but also provide high-level support to top executives, contributing directly to the success of their global operations. This role would elevate your career in a vibrant and fast-paced environment. The position offers a competitive base salary and attractive benefits.
Responsibilities
Act as tenant liaison with building management
Oversee office spend budget and manage processing of invoices
Oversee management of office access, safety and security process and protocols
Oversee management and compliance of office visitors and guest office space use
Manage day to day issues that arise and resolve accordingly
Management and regulatory process for reporting of office assets
Oversee planning and facilitation of internal office moves
Develop and ensure appropriate implementation of office services policies and procedures
Oversee office maintenance program and services; ensure high level of vendor services
Manage office space planning and forecasting
Organize and coordinate company events, if/when applicable
Work with counterparts globally for alignment and collaboration across the Office Services function
Requirements
College Degree preferred
At least 8-10 years relevant experience
Experience with people management
Strong problem-solving capabilities
Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
Excellent organizational and multi-tasking capabilities, with critical attention to detail and prioritization
Strong organizational skills, sense of responsibility and interpersonal skills; high level of integrity and confidentiality
Demonstrated initiative – possess high level of personal excellence; resourceful and willingness to go beyond what is required
Job Code: SM/61178
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
