A leading global investment management firm is searching for a highly efficient and detail-oriented Office Manager/Executive Assistant to support their Head of APAC as his Executive Assistant and oversee the administration function for the Hong Kong office. This is a unique opportunity to take on a blended role in a well-established office with a great working culture. The ideal candidate needs to have people management experience and must be confident with working autonomously whilst juggling varying demands.
RESPONSIBILITIES
Provide secretarial support to senior management, including the Head of APAC, encompassing calendar management, travel, expenses, and other logistical arrangements
Ensure the executives are adequately prepared for internal and external meetings, preparing any materials including presentations, spreadsheets, management reports, and agendas to a professional standard
Responsible for managing the Hong Kong Administrative Support team; lead by example; onboard new staff to the Hong Kong office
Maintain good relationships with stakeholders across APAC
Provide training and mentoring to the assistants, and assign allocation of resourcing needs and team coverage
Handle full spectrum of office administration such as leading the administrative support for corporate events, office procurement and other ad hoc projects
Support logistics and administrative support for incoming visitors
REQUIREMENTS
Bachelor’s degree or equivalent
Minimum of 10 years’ experience in Office Management & Administration
Demonstrated track record of successful team management
Preference for candidates with background in Financial or Professional Services
Versatility at being a sole contributor but also a strong team leader
Professional demeanour, particularly with clients calling and visiting our offices
Exceptional communication skills and fluency in English and Cantonese/Mandarin
Proficiency with a wide range of technological tools
Demonstrate urgency for achieving results and ability to prioritize and multi-task in a dynamic environment
Strong attention to detail, ability to keep information organized and confidential
Proactive with ability to think on your feet and solve problems
Job Code: ZB/12075
For further information, please kindly contact Tanya Knott or email your details across to tk@charlottefrank.com
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