About the role
A well-established, internationally connected business in the veterinary and pharmaceutical industry is looking for a Part-Time Office Manager and PA to join their team in Hong Kong. This is an ideal opportunity for seasoned Executive Assistants or Office Managers who may be retired but are keen to contribute their skills and experience in a structured, organised setting while earning some additional income.
Key Responsibility:
Office Management:
Oversee daily office operations, including cleaning schedules and liaising with building management.
Organise and maintain office documents and filing systems.
Ensure pantry and office supplies are well-stocked and organised.
Arrange and receive international deliveries (e.g., FedEx, DHL, SF Express).
Coordinate conference calls/meetings with the company’s global offices.
Manage visitors to the Hong Kong office, including hotel arrangements.
Support the Financial Controller with the Hong Kong office budget.
Assist the team with ad-hoc projects as needed.
Personal Assistant Duties:
Draft presentations, letters, and other documents.
Support the Executive Chairman and other company Executives during their visits to Hong Kong, including booking hotels, travel, restaurants, and organising in-office lunches.
Expected Hours:
Normal office weeks: 3 mornings a week (approximately 12 hours).
When Executives are in Hong Kong: 5 mornings a week (approximately 20 hours).
Qualifications:
Experienced Executive Assistant or Office Manager with strong attention to detail and organizational skills.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
Fluent in English, Cantonese, and Mandarin.
Strong problem-solving skills with the ability to work both independently and collaboratively.
A valid HKID card holder is a MUST.
For further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/69316
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