Our client is seeking a highly organized, proactive, and flexible Personal Assistant to provide dedicated support to the family. The ideal candidate will be a master of multitasking, adept at managing schedules, coordinating travel, handling confidential matters, and personal matters. This role requires exceptional communication skills, attention to detail, and the ability to anticipate needs in a fast-paced environment.
Key Responsibilities:
Manage complex calendars, schedule meetings, and coordinate appointments for personal and family needs.
Organize and maintain files, records, and confidential documents.
Arrange domestic and international travel (flights, accommodations, visas).
Plan itineraries and anticipate logistical needs.
Assist on kid’s arrangement, including school and activities schedule
Act as the primary point of contact between the executive and internal/external stakeholders and workers.
Handle sensitive information with discretion.
Manage personal and family schedules, or household staff.
Coordinate events, gifts, or family-related logistics.
Assist with ad-hoc projects, like household maintenance, relocation, house moving etc.
Track deadlines and follow up on action items.
Qualifications & Skills:
3+ years as a PA, EA, or in a similar support role, ideally have an experience in family support/ kids’ arrangement.
Impeccable time management and prioritization skills.
Proficiency in Microsoft Office and scheduling tools.
Trustworthiness in handling confidential matters.
Ability to work under pressure and pivot quickly.
Professional and polished verbal/written skills.
Flexibility for occasional after-hours support.
Job Code: VN/60682
For further information, please kindly contact Vien Ng or email your details across to vn@charlottefrank.com
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