About the role
We are supporting a reputable investment firm in searching for a highly organised and proactive Team Executive Assistant to join a dynamic team on a 6-month contract.This role will be based in a fast-paced and professional office environment, supporting a high-performing team with a variety of administrative and organisational tasks.
Responsibilities
Diary Management:
Scheduling and coordinating meetings, appointments, and calendars for multiple executives.
Travel Arrangements:
Organising end-to-end travel plans, including flights, accommodation, and visa arrangements.
Meeting Support:
Preparing agendas, taking minutes, and following up on action items from team meetings.
Document Management:
Handling confidential documents, reports, and presentations.
Expense Reporting:
Accurately tracking and processing expense claims in a timely manner.
Stakeholder Coordination:
Liaising effectively with internal and external stakeholders to ensure smooth workflows.
Ad-Hoc Support:
Providing additional administrative support as required by the team.
Qualifications
At least 5 years of experience as an Executive Assistant or in a similar administrative role, preferably in financial services or a professional environment
Strong time management, multitasking skills, and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High level of discretion, confidentiality, and professionalism
Strong interpersonal skills and the ability to work effectively within a team
For further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/66261
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