About the role
Our client, a highly respected and well-established global investment management firm with a strong track record and a stable team, is looking for a polished, professional, and highly efficient Receptionist/Facilities Coordinator to provide support to one of their teams. In this role, you will connect with industry leaders and professionals to advance your career. You will also have opportunities for internal growth and advancement!
Key Responsibilities:
Manage reception area. Greeting and escort clients. Handling phone calls.
Maintain good level of inventories for office supplies and pantry items.
Participate and assist with the planning, coordination and execution of different events.
Communicate with users in a helpful and timely manner regarding all facilities requests to ensure
appropriate expectations are established.Coordinate between users and relevant teams for internal workstation movements for new hires,
transfers, necessary desk moves or termination.Perform daily inspections and walkthroughs to ensure clean, operational and effective facilities.
Plan, coordinate and monitor the execution of office maintenance works.
Prepare various reports for management review on bi-weekly, monthly and quarterly basis.
Handle Facilities ad hoc issues, e.g. complaints regarding A/C, lighting, desks & chairs...etc.
Communicate closely with accounts payable team to ensure submitted invoices are processed.
Assist with preparing and managing budgets.
Monitor performance of external vendors, liaises with both internal and external parties to ensure
the deliverables are meet with the firm’s requirements.Participate and assist in annual budget forecasting, review and monitor the budget implementation
throughout the daily operations.
Requirements:
Min. Diploma: Requires 1-2 years of experience in administrative or customer service capacity.
Strong interpersonal communication.
Superior customer service orientation.
Strong problem-solving skills.
Strong organizational skills with the ability to multi-task, establish priorities and meet deadlines.
Ability to plan and prioritize.
Exceptional oral and written communication skills.
Takes ownership for all responsibilities and assignments.
Proficiency with Microsoft Word, Excel and Powerpoint.
Job Code: SM/65096
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
