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Administrative Assistant

Job Title: Administrative Assistant
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/10818
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: almost 3 years ago

Job Description

An international and highly respected professional services firm is looking for an superb Administrative Assistant to be part of their growing team in Hong Kong. The successful candidate will enjoy working in a varied role within a small team, have excellent communication skills, is highly organised, detail-oriented and self-motivated.

Responsibilities:

•    Assist with back-office administrative tasks, marketing-related communications, and HR support duties
•    Work as part of a team to answer telephones, respond to requests, welcome and make arrangements for visitors when necessary
•    Prepare travel arrangements and expenses
•    Co-ordinate internal and external client meetings
•    Produce agendas, meeting minutes, presentations and key paperwork for meetings with both internal and external partners
•    Assist the Head of Marketing with event coordination and the production of marketing material using both PowerPoint and Adobe InDesign
•    Assist the Head of Human Resources with project coordination 
•    Complete ad-hoc projects/tasks on request as required

Requirements:

•    Preferably a Degree holder with a minimum of 3 years’ experience in an administrative support role within the financial or professional services industry
•    High level of accuracy and attention to detail
•    Excellent organisational skills - ability to manage own workload, prioritise conflicting demands, multi-task and work to tight and structured deadlines
•    Proactive, self-motivated and able to work on own initiative whilst having the confidence to ask questions when unsure
•    A ‘can-do’ attitude is essential – willing and eager to help others and get involved
•    Confident, friendly and professional approach together with a good sense of humour
•    Solid experience of working with Adobe InDesign, Microsoft Word, Excel, PowerPoint, and Outlook
•    Fluent Mandarin, Cantonese and English is essential

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/10818

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