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Administrative Assistant/Receptionist

Job Title: Administrative Assistant/Receptionist
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11188
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: over 1 year ago

Job Description

A well-established and international professional firm is looking for a polished and personable Administrative Assistant/Receptionist for their Hong Kong office.  The successful candidate will need to have exceptional interpersonal skills and will need to thrive in a fast-paced office environment.

Responsibilities:

  • Oversee and complete basic office tasks such as managing office supplies and equipment
  • Manage clients and visitors coming into the office and ensure clients and visitors are appropriately escorted by a staff member when gaining access to meeting rooms and the general office areas
  • Manage conference room booking and order cars for transport
  • Provide occasional event support
  • Handle all incoming calls and greeting visitors
  • Handle and prioritize incoming mail/email for the office
  • Ad-hoc general administrative duties

Requirements:

  • An immaculately presented, articulate and highly organised person
  • A minimum of 2 to 5 years’ receptionist experience within preferably from hospitality or airline industry  
  • Exceptional client service skills; ability to remain calm in pressured situations
  • Excellent interpersonal skills and a proven ability to communicate confidently with both clients and all levels of staff within the business
  • Be punctual, reliable and capable of working independently as well as part of a busy team
  • Be enthusiastic and flexible to undertake a wide range of tasks, with an ability to think on their feet and provide solutions
  • Fluent Mandarin, Cantonese and English is essential
  • Corporate presentation
  • Good level of business English as well as Mandarin written and spoken
  • Confident yet friendly and warm personality
  • Solid experience of working with Microsoft Word, Excel, PowerPoint, and Outlook

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11188

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