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Administrative Assistant – Team Secretary

Job Title: Administrative Assistant – Team Secretary
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11765
Contact Name: Tanya Knott
Job Published: 9 months ago

Job Description

A renowned and respected investment management firm headquartered in the U.S. is currently seeking a top calibre and highly adaptable Administrative Assistant with strong communication skills in Mandarin to assist their team of senior executives. This is a fantastic opportunity to join a dynamic and truly collaborative team very much focused on learning and development.
 
Responsibilities:
  • Possess excellent telephone manner – professionally handle/direct calls to relevant teams, taking down any messages 
  • Maintain calendars for managers and team, ensuring consistency and accuracy
  • Assist in the coordination of video/audio conference setup among global offices 
  • Organize and schedule meetings and travel agenda, coordinating with assistants in global offices as necessary 
  • Organize and maintain a good filing system for any administrative paperwork 
  • Manage expense and business claims for travel and hotel bookings whilst adhering to company policies and budgets 
  • Manage various administrative systems, such as systems for client data base, client account reports, invoices, expenses etc.
  • Handle catering and events when necessary
  • Assist in daily general office administration, but not limited to purchase, replenish office supplies and manage facility maintenance
  • Front office admin support when required
  • Handle any other related duties as assigned by the Office Manager from time to time
 
 
Requirements:
  • Degree qualified
  • Proven work experience supporting senior level executives
  • Preference for candidates with background in financial institutions
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Excellent command of English and Mandarin 
  • Strong phone, email and in-person communication skills
  • Ability to work independently, prioritise workload and meet with tight deadlines
  • Great attitude and adaptable nature with a high level of personal responsibility
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
 
Job Code: TK/11765
 
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