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Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Hong Kong Island
REF: RC/10684
Contact Name: Ricolas Chan
Contact Email:
Job Published: almost 4 years ago

Job Description

A well-established professional services firm is looking for an exceptional Executive Assistant to support a senior executive. The successful candidate will thrive in a fast-paced environment, love multi-tasking, and be extremely proactive. 


•    Handle extremely demanding diary and calendar management
•    Coordinate complex and multiple travel arrangements including visas and accommodation
•    Assist and coordinate in the preparation, proofreading and distribution of reports and presentations as required
•    Manage and submit expenses reports
•    Responsible for all correspondence and various ad-hoc administrative tasks as required
•    Compile strategic reports and summary reports as required
•    Produce correspondence and reports using appropriate software and tools
•    Coordinate meeting arrangements to appropriate persons and take meetings minutes as required and distribute accordingly
•    Handle any outstanding matters in the absence of the senior executive
•    Handle confidential information with utmost discretion
•    Be in touch with the status of all current issues within the department and to report and flag critical issues and events that require immediate action
•    Take initiative to highlight any matters of urgency, and communicate this at the earliest possible opportunity


•    Degree holder with minimum 8 years of secretarial experience in the financial or professional services industry, preferably with overseas education
•    Previous overseas working experience is highly preferred 
•    Ability to juggle 15+ projects simultaneously is essential 
•    Superb decision making and problem solving skills
•    Meticulous attention to detail 
•    Ability to prioritise workloads and manage deadlines
•    Motivated, proactive, and flexible to adapt to ever-changing priorities and responsibilities
•    Proficient in MS Office including Word, Excel, PowerPoint, and Chinese Word Processing
•    Excellent command of both spoken and written English, Chinese, and Mandarin
•    Ability to multi-task, good judgment and driven to work in a fast-paced environment
•    An enthusiastic, flexible and highly organized person will be well suited to this role
•    Having a resourceful  and confident manner in handling a variety of duties is a must

For further details please contact Ricolas at +852 2526 8116 or send us your details to

Job Code: RC/10684

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