A well-established professional services firm is looking for an exceptional Executive Assistant to support a senior executive. The successful candidate will thrive in a fast-paced environment, love multi-tasking, and be extremely proactive.
Responsibilities:
• Handle extremely demanding diary and calendar management
• Coordinate complex and multiple travel arrangements including visas and accommodation
• Assist and coordinate in the preparation, proofreading and distribution of reports and presentations as required
• Manage and submit expenses reports
• Responsible for all correspondence and various ad-hoc administrative tasks as required
• Compile strategic reports and summary reports as required
• Produce correspondence and reports using appropriate software and tools
• Coordinate meeting arrangements to appropriate persons and take meetings minutes as required and distribute accordingly
• Handle any outstanding matters in the absence of the senior executive
• Handle confidential information with utmost discretion
• Be in touch with the status of all current issues within the department and to report and flag critical issues and events that require immediate action
• Take initiative to highlight any matters of urgency, and communicate this at the earliest possible opportunity
Requirements:
• Degree holder with minimum 8 years of secretarial experience in the financial or professional services industry, preferably with overseas education
• Previous overseas working experience is highly preferred
• Ability to juggle 15+ projects simultaneously is essential
• Superb decision making and problem solving skills
• Meticulous attention to detail
• Ability to prioritise workloads and manage deadlines
• Motivated, proactive, and flexible to adapt to ever-changing priorities and responsibilities
• Proficient in MS Office including Word, Excel, PowerPoint, and Chinese Word Processing
• Excellent command of both spoken and written English, Chinese, and Mandarin
• Ability to multi-task, good judgment and driven to work in a fast-paced environment
• An enthusiastic, flexible and highly organized person will be well suited to this role
• Having a resourceful and confident manner in handling a variety of duties is a must
For further details please contact Ricolas at +852 2526 8116 or send us your details to rc@charlottefrank.com
Job Code: RC/10684
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