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Executive Assistant

Job Title: Executive Assistant
Contract Type: Permanent
Location: Hong Kong Island
Industry:
REF: DA/10675
Contact Name: Dawn Alba
Contact Email: da@charlottefrank.com
Job Published: about 3 years ago

Job Description

A well-established and reputable multinational is looking for a superb Executive Assistant to join their regional office in Hong Kong. The successful candidate will be flexible, have great communication skills and the ability to work within a fast-paced environment.

Responsibilities:
•    provide full secretarial support to senior executive
•    handle travel arrangement, processes expense claims. 
•    coordinate senior management executives’ visits, conferences/meetings and any hospitality projects when required. Facilitate the meetings with the compilation and dissemination of meeting agenda, minutes and any other meeting materials as needed. This includes venue sourcing/event management and coordination of group itineraries. 
•    preparation of presentation materials
•    assist in analysis and reporting of regional hotel compliance surveys 
•    prepare travel & expense reports 
•    perform other duties or facilitate ad-hoc projects as and when assigned. 
•    provide administrative support to the division such as handle travel arrangements and check T&E reports for management approval
•    perform other ad-hoc duties when necessary

Requirements: 
•    diploma or above with formal secretarial training 
•    excellent command of both spoken and written English and Cantonese (Mandarin will be a plus)
•    at least five years' secretarial experience serving senior level executives within multinational firm or sizeable companies
•    excellent administrative and organisational skills 
•    advanced PC skills (Word, Excel and PowerPoint) 
•    great team player
•    excellent communication and interpersonal skills
•    an ability to work under pressure and independently

For further details please contact Dawn on +852 2526 8116 or send us your details to da@charlottefrank.com

Job Code: DA/10675

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