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Executive Assistant / Office Administrator

Job Title: Executive Assistant / Office Administrator
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: MP/11119
Contact Name: Mai Pearson
Contact Email: mp@charlottefrank.com
Job Published: almost 2 years ago

Job Description

An independent investment firm dedicated to Asia is looking for an outstanding candidate to support their team of Senior Executives. The successful candidate has great language skills, is highly motivated and willing to go that extra mile. 
 
Responsibilities
Handle senior management extremely busy diaries and schedules
Co-coordinating of meetings and conferences
Extensive travel booking
Prepare travel visa application for team
Communicate and handle high volume of incoming and outgoing electronic communications
Maintain and update database 
Responsible for general clerical duties, such as greeting visitors, answer phones and direct call to appropriate parties promptly and effectively
Sort and distribute incoming mail and prepare outgoing mail for pick-up or courier deliveries
Work with Head of Business Development and Operations to organize company events and parties
Assist in ad-hoc admin tasks and projects
 
Requirements
Bachelor degree or equivalent
Strong language skills, with fluent English and Cantonese, Mandarin a plus
High energy, mature and very stable
At least 3 years solid experience as an Executive Assistant to senior management
Excellent work knowledge of Microsoft 365
Able to record, transcribe and distribute meetings of minutes
Strong interpersonal skills with good telephone manner and highly organized
Positive work attitude and high work commitment
Ability to prioritize and multitask, flexible and adaptable to changing job tasks
Normal duties from 9-6, but be responsive on emails and call outside of normal hours
Financial services background an advantage 
 

For further details please contact Mai Pearson at +852 2526 8116 or send us your details to mp@charlottefrank.com

Job Code: MP/11119

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