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Legal Secretary – Litigation & Corporate

Job Title: Legal Secretary – Litigation & Corporate
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11771
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 10 months ago

Job Description

Our client is a long established and reputable law firm with several offices around the world. It is an exciting time to join as they are currently undergoing significant expansion in Hong Kong. They have an excellent working culture that places emphasis on work life balance. They are now seeking a top calibre Legal Secretary to join and support their Litigation & Corporate team. This is an exceptional opportunity that will allow you to connect with industry leaders and professionals to further propel your career.

 

Responsibilities:

  • Provide full range of first-class secretarial and administrative support to a partner and associates
  • Assist in a wide range of legal matters, including preparing bundles, drafting simple correspondence, audio typing and maintain accurate filings
  • Prepare legal documents, manage DTE entries and assist in billings
  • Open legal files and assist in conflict search
  • Manage the designated fee earner’s calendar, schedule appointments and handle daily correspondence and other business related documents
  • Coordinate meetings and conference calls, ensuring rooms and conference facilities are booked, liaising with attendees if necessary
  • Plan and manage fee earners’ travel arrangements, producing detailed itineraries and preparing key documents such as visas and any related correspondence
  • Prepare, format, proofread, amend and file documents in line with the firm’s document management processes
  • Respond and deal with external or internal telephone calls and queries in a professional manner
  • Assist in updating fee earners’ CPD & CLE
  • Perform any ad hoc tasks as assigned

 

Requirements:

  • At least 4-5 years’ legal secretarial experience within international law firms
  • Priority will be given to candidates with litigation and corporate exposure
  • Basic understanding of billing
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Fluency in English, Cantonese and Mandarin; Chinese typing skills are essential
  • Excellent organisation and document management skills
  • Ability to work independently, prioritise workload and meet with tight deadlines
  • Adaptable with a high level of personal responsibility

 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11771

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