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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11349
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: about 1 year ago

Job Description

Our client is an international and well-respected professional services firm.  They are looking for an Office Manager to join their Hong Kong team.  The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.
 
Responsibilities:
  • Support the office with all administration requirements and ensure it is run efficiently and smoothly
  • Provide full range of administrative and operations support including office renovation, procurement, facilities management and equipment maintenance
  • Closely liaise and coordinate with internal and external parties to ensure smooth business operations
  • Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
  • Negotiate and reviewing contracts with all vendors providing goods and services to the office
  • Manage office lease, search and renovation projects
  • Provide input in terms of efficiency of service and suggest improvements where required
  • Maintain the condition of the office and arranging for necessary repairs
  • Administer staff benefits e.g. leave and insurance control and arrangement
  • Arrange regular testing for electrical equipment and safety devices
  • Organise office events
  • Prepare expenses reimbursement
  • Manage filing systems and any ad-hoc office requirements
  • Review and update health and safety policies and ensuring they are observed
  • Manage relationship with office building management
  • Make travel arrangement like booking flights and hotels etc.
  • Support other colleagues on ad-hoc projects
Requirements:
  • Preferably a Degree holder who is keen to develop their skills both personally and professionally
  • Previous experience of at least 8 to 10 years working at this level in a multinational company, preferably in financial industry and profession services
  • A high level of emotional maturity is essential for this role and superb attention to detail, too, with a flexible and proactive approach
  • Excellent command of both written and spoken English, Cantonese, and Mandarin
  • Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
  • Superb interpersonal skills to deal with people at all levels
  • Ability to prioritize workload and manage deadlines
 
For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11349

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