Our client is an international and well-respected professional services firm. They are looking for an Office Manager to join their Hong Kong team. The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.
Responsibilities:
- Support the office with all administration requirements and ensure it is run efficiently and smoothly
- Provide full range of administrative and operations support including office renovation, procurement, facilities management and equipment maintenance
- Closely liaise and coordinate with internal and external parties to ensure smooth business operations
- Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
- Negotiate and reviewing contracts with all vendors providing goods and services to the office
- Manage office lease, search and renovation projects
- Provide input in terms of efficiency of service and suggest improvements where required
- Maintain the condition of the office and arranging for necessary repairs
- Administer staff benefits e.g. leave and insurance control and arrangement
- Arrange regular testing for electrical equipment and safety devices
- Organise office events
- Prepare expenses reimbursement
- Manage filing systems and any ad-hoc office requirements
- Review and update health and safety policies and ensuring they are observed
- Manage relationship with office building management
- Make travel arrangement like booking flights and hotels etc.
- Support other colleagues on ad-hoc projects
Requirements:
- Preferably a Degree holder who is keen to develop their skills both personally and professionally
- Previous experience of at least 8 to 10 years working at this level in a multinational company, preferably in financial industry and profession services
- A high level of emotional maturity is essential for this role and superb attention to detail, too, with a flexible and proactive approach
- Excellent command of both written and spoken English, Cantonese, and Mandarin
- Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
- Superb interpersonal skills to deal with people at all levels
- Ability to prioritize workload and manage deadlines
For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com
Job Code: RC/11349
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