Our client is a preeminent global law firm with a long standing history, stable team in Hong Kong and growing presence in Asia Pacific. They are now seeking a polished and highly efficient Receptionist/Administrative Assistant to support their Office Manager. This is a fantastic opportunity in a great location that will allow you to work with a leading industry name and interact with a truly collaborative team. This role is responsible for performing general office administrative and secretarial duties.
Responsibilities:
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Represent the company at reception level; this role will be the first point of contact for visitors to the firm
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Maintain the office and meeting rooms in an orderly appearance
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Manage the switchboard; proactively screen and connect calls in a responsible and professional manner
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Manage and coordinate meeting arrangements, meeting room reservations, lunches etc.
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Conduct videoconference testing and AV setup and ensure everything is in working order
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Serve refreshments to guests and order meals for meetings
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Perform general office administration duties, including monitoring and ordering stationery and pantry supplies, office equipment repair and maintenance
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Effectively liaise with internal / external clients, other contacts on day-to-day matters
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Actively take on additional responsibilities – mostly within the scope role, but occasionally beyond
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Ad-hoc project work dependent on needs and requirements of the Office Manager
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Runs outdoor errands if needed
Requirements:
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Diploma holder or above
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Minimum of 3-5 years’ relevant experience preferably with background in Financial or Professional Services
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Must have professional standard of personal presentation and grooming
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Exceptional communication skills and fluency in English and Cantonese, Mandarin would be advantageous
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Good working knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
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Able to type at 50 wpm
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Proactive with ability to think on your feet and solve problems
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Strong organizational skills with ability to prioritise workload
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Positive attitude with a willingness to provide the highest levels of internal / external client service
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Strong team player and is a positive influence – able to work seamlessly and is used to working in a team
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Able to manage time and work accurately and effectively under pressure, whilst remaining calm & composed
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Confident with great initiative and motivated to succeed
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
Job Code: TK/11801
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