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Receptionist / Administrative Assistant (6 month contract)

Job Title: Receptionist / Administrative Assistant (6 month contract)
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11801
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 6 months ago

Job Description

Our client is a preeminent global law firm with a long standing history, stable team in Hong Kong and growing presence in Asia Pacific. They are now seeking a polished and highly efficient Receptionist/Administrative Assistant to support their Office Manager. This is a fantastic opportunity in a great location that will allow you to work with a leading industry name and interact with a truly collaborative team. This role is responsible for performing general office administrative and secretarial duties.

 

Responsibilities:

  • Represent the company at reception level; this role will be the first point of contact for visitors to the firm

  • Maintain the office and meeting rooms in an orderly appearance 

  • Manage the switchboard; proactively screen and connect calls in a responsible and professional manner

  • Manage and coordinate meeting arrangements, meeting room reservations, lunches etc. 

  • Conduct videoconference testing and AV setup and ensure everything is in working order

  • Serve refreshments to guests and order meals for meetings 

  • Perform general office administration duties, including monitoring and ordering stationery and pantry supplies, office equipment repair and maintenance

  • Effectively liaise with internal / external clients, other contacts on day-to-day matters 

  • Actively take on additional responsibilities – mostly within the scope role, but occasionally beyond 

  • Ad-hoc project work dependent on needs and requirements of the Office Manager 

  • Runs outdoor errands if needed 

 

 

Requirements:

  • Diploma holder or above 

  • Minimum of 3-5 years’ relevant experience preferably with background in Financial or Professional Services

  • Must have professional standard of personal presentation and grooming 

  • Exceptional communication skills and fluency in English and Cantonese, Mandarin would be advantageous

  • Good working knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

  • Able to type at 50 wpm 

  • Proactive with ability to think on your feet and solve problems

  • Strong organizational skills with ability to prioritise workload

  • Positive attitude with a willingness to provide the highest levels of internal / external client service 

  • Strong team player and is a positive influence – able to work seamlessly and is used to working in a team 

  • Able to manage time and work accurately and effectively under pressure, whilst remaining calm & composed 

  • Confident with great initiative and motivated to succeed 

 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

 

Job Code: TK/11801

 

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