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Sales Team Assistant – Top Asset Management Firm

Job Title: Sales Team Assistant – Top Asset Management Firm
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11805
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 6 months ago

Job Description

A renowned and prestigious asset management firm with an impressive track record and huge global presence is currently seeking a top calibre and highly collaborative Team Assistant to assist their Regional Sales team. This is a fantastic opportunity to join an industry leading name and be part of a dynamic and international team. You will be able to make a real impact and there is potential for this to be a role that acts as a springboard into a front-line role for the right candidate over time.

 

Responsibilities:

 

  • Provide overall administrative and operational support to the Head of Sales, Asia and Sales Department
  • Maintain calendars for Head of Sales and team, ensuring consistency and accuracy
  • Support the Sales desk with account management and help to onboard new clients
  • Assist in the coordination of video/audio conference setup among regional offices 
  • Assist with MIS and generation of client reports on a daily, weekly, monthly, and quarterly basis, liaising with internal teams as necessary
  • Help with corporate marketing as a back-up
  • Coordinate the preparation, proofreading and distribution of RFPs and PowerPoint presentations as needed
  • Organize and schedule meetings, logistics for roadshows and travel agenda, coordinating with regional/global team as necessary 
  • Ensure the team are adequately prepared for any meetings, business trips or other engagements
  • Monitor the travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Possess excellent telephone manner – professionally handle/direct calls to relevant teams, taking down any messages 
  • Handle any other related duties as assigned from time to time

 

 

Requirements:

  • Minimum of 2 - 3 years’ work experience in a similar role; Financial or Professional Services background would be preferable
  • Proven work experience supporting senior level executives
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Outstanding interpersonal and communication skills; fluency in English as a priority; Cantonese and/or Mandarin would be advantageous
  • Hardworking and methodical with strong attention to detail
  • Ability to work autonomously and collaboratively – comfortable in a multicultural team environment
  • Exceptional prioritization and organizational skills
  • Great attitude and adaptable nature with strong desire to learn and expand on responsibilities
  • Robust and resilient with a good sense of humour

 

 

 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

 

Job Code: TK/11805

 

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