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Sales Team Assistant - Top Asset Management Firm

Job Title: Sales Team Assistant - Top Asset Management Firm
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK / 11805
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 4 months ago

Job Description

A renowned and prestigious asset management firm with an impressive track record and huge global presence is currently seeking a top calibre and highly collaborative Team Assistant to assist their Regional Sales team. This is a fantastic opportunity to join an industry leading name and be part of a dynamic and international team. You will be able to make a real impact and there is potential for this to be a role that acts as a springboard into a front-line role for the right candidate over time.
 
 
RESPONSIBILITIES 
 
Provide overall administrative and operational support to the Head of Sales, Asia and Sales Department
Maintain calendars for Head of Sales and team, ensuring consistency and accuracy
Support the Sales desk with account management and help to onboard new clients
Assist in the coordination of video/audio conference setup among regional offices 
Assist with MIS and generation of client reports on a daily, weekly, monthly, and quarterly basis, liaising with internal teams as necessary
Help with corporate marketing as a back-up
Coordinate the preparation, proofreading and distribution of RFPs and PowerPoint presentations as needed
Organize and schedule meetings, logistics for roadshows and travel agenda, coordinating with regional/global team as necessary 
Ensure the team are adequately prepared for any meetings, business trips or other engagements 
Monitor the travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
Possess excellent telephone manner – professionally handle/direct calls to relevant teams, taking down any messages 
Handle any other related duties as assigned from time to time
 
 
 
REQUIREMENTS
 
Minimum of 2 - 3 years’ work experience in a similar role; Financial or Professional Services background would be preferable
Proven work experience supporting senior level executives
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Outstanding interpersonal and communication skills; fluency in English as a priority; Cantonese and/or Mandarin would be advantageous
Hardworking and methodical with strong attention to detail
Ability to work autonomously and collaboratively – comfortable in a multicultural team environment
Exceptional prioritization and organizational skills
Great attitude and adaptable nature with strong desire to learn and expand on responsibilities
Robust and resilient with a good sense of humour
 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/ 11805

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