Our client, a leading global Financial Institution, is on the lookout for a seasoned, high-performing Executive Assistant to support its dynamic investment teams. This is a one-year contract role, with strong potential to transition into a permanent position.
The ideal candidate will:
Be an expert in managing intricate travel arrangements and logistics
Demonstrate outstanding communication skills across all levels
Thrive in a fast-paced environment while juggling multiple priorities with poise and precision
Key Responsibilities:
Support a business team of 5
Provide administration support to Team Head and team members
Regularly coordinate meetings and conference (audio & video) calls
Organize complex international travel itineraries and arrangements
Screen, and where necessary act upon, all email communications (both internal & external)
Field all telephone calls
Extensive diary management
Monthly reconciliation of professionals’ expenses
Liaise with international offices, clients, and external consultants
Requirements:
Experience in working with a mix of senior-level executives and professionals providing outstanding administrative support in a fast-paced environment
Superior communication and interpersonal skills
High level of professionalism
Experience in interacting with executives, professionals and/or clients
Ability to cover teams of multiple professionals, multi-task and prioritize time sensitive work
Exceptional time management and organizational skills
Fluency in both English; Cantonese and Mandarin is a plus.
Advanced knowledge of MS Office
Ability to work well in a small team environment
Job Code: SM/62874
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
