This global and well respected Asset Management firm is currently seeking a driven, sophisticated and capable Office Administrator to join their team in Hong Kong. This is an exceptional opportunity to be a part of a collaborative environment that provides staff with endless opportunities in career development and growth.
RESPONSIBILITIES
Focus on overseeing general office operation
Back up in managing day-to-day of the front desk, meeting room schedules and office
Liaise with Facilities on all office-related activities
Support the Office Manager in the varied number of tasks required to be undertaken
Liaise with vendors and help with vendor selection as needed
Assist with organisation and tracking accounts payable invoices
Manage relationship with vendors and service providers, ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors and service providers
Managing lunch platforms
Oversee Corporate Amex card issuance for new hire and reconciliation
Ordering of business cards and ensure timely delivery
Meeting coordination for non-investment staff
Assist in event planning in local office
Office growth and relocation support
Manage executive’s schedules, calendars, and travel
Partner with HR to maintain office policies as necessary
Ordering pantry and office supplies and subscription management
Ad hoc duties as required
REQUIREMENTS
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise, and to prioritise tasks with confidence
Excellent organisational skills
Customer service attitude
Job Code: SHM/12235
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted