A highly respected investment management firm with an impressive track record and leadership team is now looking for a highly efficient Team Assistant to support their growing operations in Singapore. This newly created role reports into the Office Manager and you will also assist with general office administration. This is a fantastic opportunity for an experienced, proactive, and highly adaptable EA to join a fast-paced environment.
RESPONSIBILITIES
Provide full spectrum of secretarial & administrative support
Handle travel arrangements, calendar management, and expense claims for the executives
Prepare business correspondence, reports, agenda, minutes and presentation materials
Answer phone calls, manage meeting rooms, handle mail & couriers etc.
Take charge of office replenishment for stationery and pantry supplies
Ensure office equipment, fixtures and furniture are well maintained and in good working order
Manage any invoicing and expense reimbursements, ensuring compliance with company policies and approval processes
Organize and maintain a good filing system for any administrative paperwork
Perform other administrative duties as needed
REQUIREMENTS
Degree qualified
A minimum of 5 years’ experience providing outstanding administrative support, preferably within financial services/asset management
Strong presentation with outstanding written and verbal communication skills in English and Chinese
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Ability to work autonomously and collaboratively – comfortable in a fast-paced and multicultural environment
Ability to anticipate needs or problems, think "outside the box" and proactively offer solutions
Detail minded with ability to prioritise workload and meet with tight deadlines
Job Code: HC/12125
For further information, please kindly contact Tanya Knott or email your details across to tk@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
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