We are seeking a highly organised, proactive, and detail-oriented Administrative Assistant to support the Hong Kong office. This role will report to the office manager.
Key Responsibilities:
Draft, format, proofread, and distribute legal documents, presentations, reports, and correspondence
Manage printing, scanning, binding, and confidential document handling
Schedule meetings, conference calls, and appointments across time zones
Arrange conference rooms, catering, and technical setup (VC facilities, AV equipment)
Greet clients and visitors professionally; manage meeting room setups
Coordinate client lunches/dinners and event logistics
Maintain electronic and physical filing systems
Assist with database management, data entry, and CRM updates
Provide backup support to other assistants; collaborate with secretarial and facilities teams
Assist with onboarding new joiners (desk setup, supplies, access cards)
Manage office supplies, pantry stock, and vendor coordination
Support facilities management and Health & Safety protocols
Qualifications:
Minimum 2–3 years of administrative experience in a law firm, financial institution, or professional services environment
Fluency in English and Chinese
Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Exceptional organizational skills with the ability to prioritize under pressure
Impeccable attention to detail and commitment to accuracy
Professional demeanor with strong interpersonal skills
Job Code: WY/61420
For further information, please kindly contact Wilfred Yu or email your details across to wy@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
